Team overview and approvals
For managers – who is working or on a break right now, monthly overview of all people, approving requests, confirming months, maintaining working hours and vacation per person and exporting for payroll.
HR → Working times is the view for managers. You need the permission View team times, approve absences and corrections; the People and Export tabs only appear with the additional permission Set up time tracking (see Set up time tracking).
Live
Shows who is Working right now, who is On break, who is absent today and who hasn't started yet – with today's actual hours and notes. The view updates by itself.
Month
One row per person with target, actual, credit, difference, flexitime balance, remaining vacation, sick days and the month-end closing status. One click opens the person's month. There you can
- close a signed-off month with Confirm month,
- Add time (with a reason – the person is notified and the action is logged),
- open the working time record as a PDF.
Requests
Open vacation requests, cancellations and corrections. For vacation requests, the person's remaining vacation before and after the request is shown. Approve or Reject, optionally with a reason; the person receives a message. Your own requests are approved by someone else. Nothing can be approved in a confirmed month – reopen the month first.
People
Per person: time tracking active, automatic start, Night shift, state, vacation days, start and opening balance, Personnel number (for DATEV), the fixed working hours with history, the vacation entitlement per year (e.g. pro rata in the year of joining) and Postings to the flexitime account (e.g. “10 overtime hours paid out”: −10:00). Postings and new working hours do not go into months that have already been confirmed.
Export
For payroll: all people of a month as CSV, all working time records as PDF or as a DATEV LODAS import file for your tax adviser – per person working hours, overtime, vacation, sick, special leave and unpaid days on the configured wage types. You enter the consultant and client numbers and the wage types in the time tracking settings, the Personnel number in the person's profile; people without a personnel number only appear as a note in the file.